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#How to calculate subtotals in excel how to#

Once you click the sort option you will have three options arrange the data according to your choice. Open the datasheet you want to add subtotal.Ģ. Because when we use the subtotal function, we need to alter the fields otherwise, the outcome of the subtotal might not be consistent with the effect that was anticipated.ġ.

#How to calculate subtotals in excel how to#

How to use subtotal in excel?īefore we can use the subtotal feature, the table needs some minor adjustments made to it. This is because there is no ‘subtotal’ function in WPS Office. There are many people who don’t know how to use subtotal in excel function. Continue reading this article if you are interested in learning the specifics of how to use the subtotal function in Excel. Calculating the totals on a spreadsheet is not the only challenge involved in this process. Excel's subtotal function is actually a little more involved behind the scenes than it seems like it would be at first appearance. In this lesson, we are going to go through a real-world example of how to use the subtotal function in Excel that was created with WPS Office Word. In this tutorial we will see How to use subtotal in excel function in WPS office word. This function can be used to add, subtract, multiply or divide a value. This function is useful when you need to calculate a total of a range of numbers. When the Subtotal dialog box opens up, click on the Remove All button.įurther examples of the Excel Subtotal command are provided on the Microsoft Office Support website.Subtotal is on e of the functions which can be used to find the sum of a range of cells.In order to remove the subtotals from your table:Ĭlick on the Subtotal option (within the Data tab of the Excel ribbon): How to remove Subtotals From Your Spreadsheet

If the Summary below data box is not checked, the subtotals are positioned at the top of each data group.

If the Summary below data box is checked, the subtotals are positioned below each data group.

The Summary below data checkbox simply specifies where the group summaries are positioned. This may be useful if you want to print out your spreadsheet. If you check the Page break between groups checkbox, Excel will insert page breaks into your spreadsheet after each group of data.

The above spreadsheet on the right shows the result after applying both the Sum and the Average subtotals.

If the Replace current subtotals box is not checked, the second subtotal request (for the Average) will be displayed in addition to the Sum subtotals.

If the Replace current subtotals box is checked, the second subtotal request (for the Average) will replace the Sum subtotals.

The Replace current subtotals checkbox gives you the option to add more than one subtotal to a data table.įor example, if, in the above spreadsheet, we wanted to show the Sum and the Average sales figures for each month, we could first apply the Sum subtotal (as in the example) and then we could select the subtotal option again and request the Average calculation.

You can select multiple fields to apply the subtotal operation to, although this option really only makes sense for fields containing numbers. The A dd subtotal to: field of the Subtotal dialog box allows you to select which columns of your table you want the selected mathematical operation to be applied to. The Use function: field of the Subtotal dialog box allows you to select a mathematical operation that is to be performed on the groups of data.įor example, in the spreadsheet above, instead of calculating the Sum of the monthly sales figures, we could have calculated the Average sales figure for each month. The At each change in: field of the Subtotal dialog box allows you to select which field of your data table you want the Subtotals to apply to.įor example, in the spreadsheet above if we had selected the field Team, a subtotal would have appeared each time the team name changed (although in this case, it would be more useful to order the data table by team before applying the subtotals).